This Constitution, approved
by the Charity Commission, was adopted at the AGM on 8th March
The committee will ask the
AGM on 17th March 2018 to agree certain amendments. The revised
document is to be found here.
The proposed changes are in red. Please read it carefully and
let us have any comments before the meeting at email@example.com.
The name of the Society shall be ‘The Anglican-Lutheran
Society’ (hereinafter called ‘the Society’)
The object of the charity shall be to advance the Christian
religion with particular reference to the Anglican and Lutheran
In furtherance of this object the executive committee
shall have the following powers:
1. to encourage prayer for the unity of the Church,
and especially between Anglicans and Lutherans;
2. to develop opportunities for common worship, study,
friendship and witness;
3. to promote a wider interest in and knowledge of
the Anglican and Lutheran traditions, and contemporary developments
The Archbishop of Canterbury and the President of the
Lutheran World Federation shall be invited to be the patrons
of the Society.
There shall be two Presidents of the Society, one Anglican
and one Lutheran, appointed by the Annual General Meeting.
The Trustees of the Society shall be the Officers and
Elected Members of the Executive Committee (see 9ii)
i. Individual membership of the Society shall be open
to members of Anglican and Lutheran Churches worldwide and to
other interested persons, both clerical and lay, on payment
of an annual subscription.
ii. Group membership of the Society shall be open to
Anglican and Lutheran churches or organizations worldwide on
payment of an annual subscription.
[In this section the term ‘Anglican’
is defined by membership of, or relationship to, a church in
communion with the See of Canterbury, and the term ‘Lutheran’
is defined by membership of, or relationship to, a church in
membership of the Lutheran World Federation]
iii. Honorary and student membership shall be open to those
invited by the Executive Committee without payment of an annual
7. NATIONAL COORDINATORS
The Society may appoint coordinators in countries where
there are members, for a renewable period of three years. They
will be accountable to the Executive Committee and, with the
Executive Committee’s agreement, may operate a bank account
under the supervision of the Treasurer.
8. ANNUAL GENERAL MEETING
i. In the first half of each year the Secretary shall
call an Annual General Meeting.
ii. Four weeks' notice of an Annual General Meeting shall be
iii. A quorum for an Annual General Meeting shall be one tenth
of all the individual members resident in the country where
the meeting is held and shall include one half of the Executive
iv. The chairperson of the meeting shall be one of the Moderators
or, in their absence, a person elected by the meeting.
v. The Moderators shall present a report.
vi. The Treasurer shall present a statement of accounts certified
by an Independent Examiner of Accounts or Auditor.
vii. Reports and Financial Statements from National Coordinators
shall be received.
viii. Two Moderators, one Lutheran and the other Anglican, shall
ix. A Treasurer and a Secretary shall be elected.
x. Every third year other members of the Executive Committee
(see 9iib. below), whose term of office shall be three years,
shall be elected as required.
xi. An Independent Examiner of Accounts or Auditor shall be
xii. Resolutions may be introduced by the Executive Committee
or, if duly seconded, by any member of the Society.
xiii. Any individual member of the Society present may vote
on resolutions, and any person designated by a group member
as its representative may vote on its behalf.
xiv. Resolutions shall be passed by a majority vote. The chairperson
shall have a second and casting vote.
xv. The chairperson may, with the consent of those present,
adjourn an Annual General Meeting, but no business shall be
transacted at the subsequently reconvened meeting other than
business which was on the agenda of the meeting from which the
adjournment took place.
xvi. At the request of either the Executive Committee or ten
members of the Society the Secretary shall call an Extraordinary
General Meeting at any time in the year.
9. EXECUTIVE COMMITTEE
i. The management of the Society shall be committed
to an Executive Committee.
ii. The Executive Committee shall consist of
a) the two Moderators, the Treasurer and the Secretary (hereinafter
called the “officers”),
b) a minimum of four and a maximum of six other members elected
at the AGM of whom at least two, ideally one ordained and one
lay person, shall be Anglican, and of whom at least two, ideally
one ordained and one lay person, shall be Lutheran. The term
of office for these members shall be three years.
iii. If the Annual General Meeting fails to elect a Treasurer
or Secretary the Executive Committee may elect from its own
number or appoint someone else to act in either of those capacities.
However, any non-elected person so appointed shall be a non-voting
member of the Executive Committee.
iv. The Executive Committee shall have the power to co-opt up
to three other people to serve as full voting members until
the following Annual General Meeting.
v. The Executive Committee shall have the power to invite others,
including observers from other Christian denominations, to attend
and contribute to meetings in a non-voting capacity.
vi. The Executive Committee shall meet at least four times per
year and at least ten days' notice of a meeting shall be given.
vii. The Executive Committee shall appoint, at each meeting,
one of the Moderators, or in their absence one of the elected
members, to take the chair.
viii. A quorum of the Committee shall be one-half of the members,
including two officers.
ix. Questions arising at any meeting may be decided by a majority
of votes. The chairperson shall have a second and casting vote.
x. The Committee shall cause proper minutes to be made of all
proceedings, the minutes to be signed by the chairperson of
the succeeding meeting with the consent of that meeting as being
a true record.
xi. At the request of four members of the committee, the Secretary
shall summon an extraordinary meeting of the Committee.
10. FUNCTIONS OF OFFICERS
The Moderators shall
i. ensure that the work of the Society is conducted
in accordance with its aims;
ii. ensure that the business of the Executive Committee is conducted
in an orderly and effective manner;
iii. ensure that the requirements of this Constitution are met;
iv. ensure that the Society's Newsletter serves the aims of
the Society and reflects its concerns in a balanced and proper
v. invite the nomination of persons to temporary membership
of the Executive Committee when positions become vacant between
Annual General Meetings;
vi. ensure that appropriate publicity be given to the Society.
The Secretary shall
i. call General Meetings and meetings of the Executive
Committee in accordance with this Constitution;
ii. keep proper records of all meetings of the Society;
iii. deal with correspondence and administration in consultation
with the Moderators.
The Treasurer shall
i. be responsible for the reception of membership subscriptions,
donations and all other income;
ii. work in collaboration with National Coordinators ensuring
that proper accounts are kept in the countries they represent;
iii. be responsible for the payment of accounts submitted to
the Society, as directed by the Executive Committee;
iv. keep proper records of the financial affairs of the Society
and arrange for them to be audited or examined and brought to
the Annual General Meeting;
v. bring to each meeting of the Executive Committee a statement
of the Society's income and expenditure since the last meeting
and a balance sheet.
i. The Society shall keep a bank account for which
the Treasurer plus one or two other Officers and one or
two other people from among those appointed as members of the
Executive Committee at the AGM shall act as signatories.
ii. The Society's National Coordinators shall (subject to the
provisions in 6 above) open Bank Accounts, maintain records
and submit a financial report to the Annual General Meeting.
iii. The financial year shall be from 1 January to 31 December.
iv. A statement of account shall be presented at the Annual
General Meeting. This statement shall have been audited or verified
by an Independent Examiner of Accounts.
v. The income of the Society, whencesoever derived, shall be
applied solely towards the promotion of the aims of the Society.
The Society will aim to publish a newsletter at least
three times per year at the discretion of the Executive Committee.
Its preparation shall be the responsibility of an editor who
shall be appointed by the Executive Committee but need not be
a member of that Committee.
In the event of the dissolution of the Society, any funds or
property remaining after the satisfaction of all debts and liabilities
shall be devoted to the promotion of ecumenical understanding
between Anglicans and Lutherans, in a manner decided by the
Trustees with the approval of the Presidents of the Society.
No amendments may be made to clauses 2 (Object) or
14 (Amendments) of this Constitution without the prior written
consent of the Charity Commission. Amendments to the remaining
clauses may be introduced under the authority of a resolution
which must be ratified by two-thirds of the members attending
the General Meeting at which it is put.